Weymouth Heights Club

Notes for Eagle candidates
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Troop 2 Eagle Scouts

These notes have been prepared by the Troop 2 Eagle Committee and Scoutmaster, and serve as a guide for Eagle candidates. Please coordinate with the Eagle committee before proceeding.


I’m a Life Scout, now what? Rev. 6  9/30/2014


Congratulations on your rank advancement!


You must spend a MINIMUM of 6 months of time in rank BEFORE applying for the Eagle rank.


You should effectively manage that time by focusing on the following tasks:


Review your merit badges – which ones do you still need for Eagle?


Remember there are13 Required Merit Badges (Cooking was added as of 1/1/2014)


During this time you should be meeting regularly with Mr. Kelley or Mr. Chase to review remaining merit badges, discuss ideas for your service project, and to assist with the Project Proposal paperwork, and confirm that you are ready for the next steps.

Keep in mind – this rank advancement requires you to show leadership in many ways. It’s YOUR responsibility to manage your time, coordinate with the community, and with the Troop. It’s okay to have help from your parents and family, however this is your project, your award, and you are accountable for it. Do your best, and ask for help when you need it – the Eagle Committee is there to help you succeed. 



1.     Start thinking about a service project and look for areas where improvements or help in the community is needed.

a.     Find out who is responsible for those areas.

b.    Develop an idea of the cost and effort to improve it and the feasibility.


3. Assemble your list of references for the Letters of Recommendations  - remember, you need a total of 5 in all cases, and a 6th  depending on employment


In total, you will need

a. Parent

b. Clergy

c. Teacher

d. Two Family Friends and/or Relatives

e. Employer (If you have an employer)


These letters of reference must be mailed to the Weymouth Heights Club (the clubhouse) - special envelopes are used, which you must obtain from Mr. Chase.


3.     Confirm your leadership requirements.

4.     Participate ACTIVELY in the troop – attend events, meetings, Show Scout Spirit, etc.

5.     Continue to show leadership – lead by example, mentor scouts, etc

6.     Meet with your Scoutmaster and the Eagle Committee Advisors as often as you need.



During this time you should be meeting regularly with your Troop Eagle Scout Committee to review remaining merit badges, discuss ideas for your service project, and to assist with the Project Proposal paperwork, and confirm that you are ready for the next steps.


Keep in mind – this rank advancement requires you to show leadership in many ways. It’s YOUR responsibility to manage your time, coordinate with the community, and with the Troop. It’s okay to have help from your parents and family. However this is your project, your award, and you are accountable for it. Do your best and ask for help when you need it.  Your Troop Eagle Committee is there to help you succeed. 



Ok, I have completed most or all of my badges, and have a project in mind. What happens next?


1.     Start keeping count of the hours you and others spend on the planning and execution of your Eagle Project.


2.     Once you have a project idea, you must review it with the Scoutmaster and the Eagle Advisors

a.     Remember, your project must have a concept of “before and after”, must benefit the community, must show your leadership, self-confidence, perseverance, self-sufficiency, good citizenship, and that you care for others and the community, and should be coordinated with members of your Troop participating.


3.     If the Scoutmaster accepts the project, you can begin to work on the Project Proposal (not any physical work on the project itself.)  You cannot start any physical work on your project until you have written permission from the District Advancement Committee Chairman.


4.     Remember all hours that you work on the proposal and the PLANNING are to be counted when you total up your hours.  That means when you talk to a material supplier, beneficiary, etc. you count their hours also with yours.


The Project Proposal


Download the application from BSA as a reference point. (Scouting.org) And use Workbook Form 912-927 (May-2014 Printing)


1.     You'll need to figure out the following as part of the proposal:

·         Dimension of the work - how many people, how long, how large, cost, materials, etc

·         Source of the items - people, funding, materials, donations, etc.

·         Benefit of the project to the community

·         Ideal timeframe example; outdoor project in the hottest summer or coldest winter, etc


2.     Contact the Beneficiary to confirm your proposed idea is feasible and receive (signed) permission.

a.     A letter from beneficiary indicating interest and acceptance of proposed community service project, with details and expectations, is best but not required, only signed approval is needed on Proposal Page E.

b.    The last two pages in this newest Workbook (dated May 2014) is: “Navigating the Eagle Scout Service Project”. Information for Project Beneficiaries.  Please provide the Beneficiary with a copy of these two pages, as required on “Proposal Page E”. This is required of all new Eagle Scout Candidates


3.     Take “before” photos of the area in detail before any work is started.

a.     Note – Consider the fact your “after” photos would be best taken from the same viewpoint, if possible.





You cannot start fundraising or work on your project without the proposal approval from a Great Ponds District Co-Chairman. Fundraising requires a special form. If you are getting all your funds from donations you do not need to fill out that special form.



Submitting the Project Proposal/Approval


1.     Your Project Proposal requires review & signatures.

a.     Once your Proposal is ready for approval at the District Level you need to coordinate with your Eagle Committee on “Proposal Page B” which is the Contact Information sheet for your proposal. The materials will be included with the completed Proposal Pages C, D & E, with proper signatures on page E.

b.    The Eagle Committee will help coordinate and set up a time to meet with your local District Representative for approval.

c.     When a formal review with your District Representative is completed, a letter of permission to begin the project will be given to you.

d.    After District approves your proposal, it is now time to send or hand out your letters of Recommendation. You will need them by the end of your Project. Follow up on them as you need them when you have your book to turn into Council. Find these forms in Scouting.org.


After you’ve received the approval letter from the District Representative, you can begin your project.


Eagle Project Reminders


You MUST inform the troop of your project – all work parties, etc – all younger scouts need to complete community service and we expect you will include scouts in your project.


Work parties should not conflict with Troop events. It’s YOUR responsibility to keep the Eagle Committee and the Scoutmaster informed of your progress.


Work party information should be distributed at the scout meetings, and can be shared on the BLOG or the email blast by contacting troop2weymouth@gmail.com



Tips for a successful project


·         Keep the troop informed of your work parties.

·         Keep your Troop Eagle Committee informed of your progress so they know when you need help

·         Take lots of photos before, during and after your project is completed to document the process.

·         You must show people in the “during” photos to prove you actually did the work. A contractor cannot do all the work for you, but they can aid you in the project under your direction (for example: pouring cement, using heavy machinery, etc.)

·         Maintain a strong connection with the beneficiary for your project to assure you’re meeting their expectations.

·         Reminder - Fundraising requires a special form (Fundraising Application Page A & B) and approach for your project. Be sure to follow this closely and keep track of any donations. If a fundraiser is not required and just donations were obtained by you, this form is not required and does not need to be filled out.

·         Use safety glasses, gloves, have a first aid kit available, etc. for obvious reasons….Safety.

·         Be sure to dispose of any rubbish or debris appropriately. Check with the beneficiary for any special arrangements.

·         Keep track of all expenses, your planning and work hours, receipts, and other notes.

·         Let others know you are working on your Eagle project – friends, neighbors, family, the newspaper, etc.

·         Be courteous and cooperative with the neighborhood groups, public, and others who may offer to help.

·         As an Eagle Scout candidate you represent yourself, your troop and the BSA in all interactions – act like a leader.

·         Follow the Scout Oath and the Scout Law.


My project is done – what next?


When you feel you’ve completed the project, you need to review with your troop’s Eagle Committee. This includes a review of your entire project: confirmation that you’ve completed the project, captured project hours and other details, and have the necessary closure letter from the beneficiary of your project thanking you for the work and confirming it has been completed.


Your Troop Eagle Committee will let you know when your project has met the proposal and will help you capture any changes or other items that need to be included in your final book.


Once all your merit badges are complete and all of your Recommendation Letters have been received and if your Project Report is completed, the Troop Eagle Committee will review and sign all papers and submit all required items to Council for their review.


This process may require several meetings with your Troop Eagle Committee to complete all steps.


The Eagle Scout Service Project Workbook latest version is to be used. Download it onto your computer desktop from www.scouting.org. The boxes will expand to let you type as much as you want, and page numbers increase automatically as you type.


How do you apply? What’s the process?


Book, Application, and 5 or 6 Recommendation letters are delivered to Old Colony Council before your 18th birthday. These items must be submitted at the same time for you to be eligible for consideration to advance to Eagle Scout.


Remember: Recommendation Letters are to be in sealed envelopes.


NOTE: Do not have these letters mailed to Council. They are to be in your book when delivered to Council.


Make sure on the Application form to use your full name: First, Middle and Last on pg1 & top of pg 2.


Old Colony Council confirms information and approves all information.


Old Colony Council then informs the District Advancement Chairman that the applicant is ready for the Eagle Board of Review (EBR).


At that time the District Advancement Chairman may call you or want to meet with you if any requirements need further refinement.


The District Advancement Chairman sets up the Eagle Board of Review. (In this EBR, it must include at least 1 or more people from Council. One or two from your Troop may also attend. The EBR consists of a minimum of 3 and a maximum of 6 people.)


When your Eagle Board of Review is scheduled, the Troop or the Scout will be notified as to the location and time your Eagle Board will be.


If all goes well, the Candidate passes the Eagle Board of Review and he is then an Eagle Scout.


This process can take several weeks to complete.



I completed my Board of Review – now what?



Troop 2 presents the rank patch at a weekly meeting, with a small reception, and presents ribbon and other honors at annual banquet in May. Information about the banquet will be shared with families two months in advance.


BSA will send you a card in the mail to pick up your book and your badges – please present this to Mr. Chase when it arrives – the Troop takes care of this component on your behalf.


A scout can immediately begin working toward Eagle palms (received after 3 months of active involvement, for every 5 merit badges above 21, until age 18)


You must show active scouting and Scout Spirit at all times to receive these Eagle Palms.



Paperwork Checklist


A summary and checklist for all the paperwork is shown below. It is recommended that you use this to be sure that all the paperwork is complete when submitted at the various stages of the process.


1. For Project Proposal Pages submit the following:


·         Proposal Page B, titled Contact Information and Page C & D.


·         The Proposal Page E, (Scout, Unit Leader, Unit Committee Chair & Beneficiary Approval or a letter from the Beneficiary).


·         You must also include “before” photos (4 or 6 of these), 2 of these on Page C and 2 or 4 more at the end of Proposal Page E if you wish. Only 2 photos per page is suggested.


·         Complete the Unit Leader, Unit Committee & Beneficiary Approval final review on Page E.


·         Complete a meeting with The District Chairman and receive a formal letter accepting Project Proposal from the District Chairman.


2. Project Final Plan Paperwork Includes:


The Eagle Candidate Service Project Workbook (Final Plan Pages A, B, C, D & E) with all sections filled.


Recheck each page to make sure it’s complete and signed & dated if needed.


3. Fundraising Application Pages A & B

Read this carefully as it can be a problem and extra work for you if you have a fundraiser.


     SUGGESTION: If you have a fundraising dinner, breakfast, yard sale, car wash, etc. you MUST use this form and get it properly signed. But, if you receive all the funds in donations from any and all family, friends, beneficiary, home improvement store, lumber company, etc., these do not need to be listed. You will need to fill in section of page A that says, “Describe how funds will be raised”. You can type in this area ”All funds received are by donation”.  No signatures are required at the bottom of the page for this.


4. Project Report Pages A, B & C


Complete all as written, including:

All signatures, including the Scout, Unit Leader and Beneficiary.

You must also include “during” photos & make sure you show people working in these photos (4 or 6 of these). 2 of these on Page C and 2 or 4 more at the end of Proposal Page E if you wish.


After the “during” photos, add several of Completed Project Photos. With only 2 photos per page is suggested.


A letter from the beneficiary signifying completion of the project should be added after Page C.


Any additional pages, drawings, photos, logs, and other information to complete the Workbook can be added at the end of the book at this point.


5. Be sure to use the latest version of the “Eagle Scout Rank Application”


Currently (May 2014) form 512-728, 2014 printing.


A copy of your Ambitions and Life Purpose statement from Requirement 7.

It goes after the Eagle Scout Application in your book.


Complete a review with the Eagle Advisors and a Scoutmaster Conference


The Scoutmaster (or Designee) takes the completed workbook with the letters of Recommendation to Old Colony Council office in Canton.


(Note: Timeframe before your Eagle Board of Review can be 2 to 6 weeks.)





The Eagle Scout Rank Application (2014 or highest available) with Unit Approval signatures (Scoutmaster and Committee Chair and add yours where required.)


A suggestion for you is when you put your book together do this;


·         Make the first page in your book, THE EAGLE SCOUT RANK APPLICATION.


·         The second page in the book is to be the second page of the Eagle Scout Rank Application.


·         The third page is to be the copy of your Ambitions and Life Purpose statement from Requirement 7 on the Eagle Application.


·         Eagle Project “before”, “during”, and “after” photos. It’s best if you label at least each page as to what they are and also list them as Before, During & After.


·         In your completed Workbook put the Proposal Approval Letter from the District Representative ( after Proposal Page E.)


·         Do not handwrite anything in the book except your signature. Make your signature clear enough to read.

·         ALL Recommendation Letters, 5 or 6 of them in sealed envelopes.

Forms (be sure to double check for the latest copies - these are as of 2013)


Eagle Scout Project Workbook



Weymouth Heights Club 598 North St. Weymouth, MA 02189 781-331-6006